Preparing decisions and committees with management prompt templates

What the booklet of management prompt templates contains

• The common rules: no-entry instruction, neutral placeholders instead of identifying details and three levels of human verification.
• “Preparing a decision note”: context, three options, advantages and disadvantages, selection criteria, with no proposed final choice.
• “Preparing a committee agenda”: objective, allotted time, preparatory document and expected decision for each item.
• “Preparing questions for an interview” with a partner, a funder or a candidate, then “Summarising a public document”.
• “Identifying the risks of a project” by category, with a warning sign and a preventive measure for each.
• Finally, “Rephrasing a sensitive message” in a chosen register, without changing the substance or adding any commitment.

When to use the booklet

The booklet is used when an executive prepares a decision, a management committee meeting or a discussion with a partner. It is also used to summarise a published study, then to draw up an initial list of the risks of a project. Moreover, it frames the rephrasing of an internal or external message with a delicate tone. It is aimed in particular at executives and members of management committees.

Instructions for use

First, the appropriate template is copied into the AI assistant. Next, each item in square brackets, such as [type of organisation] or [subject], receives anonymised information. Then length and format are adjusted to the need. Finally, the indicated verification level applies. The decision note and the sensitive message thus require validation by a competent and authorised person.

Expected outcome

The management prompt templates thus deliver a first draft: note, agenda, summary or list of risks. This draft remains a working document. The final decision indeed remains with management, after the planned verification.

Key facts

Limitations

The booklet replaces neither the decision of management nor the opinion of a specialist on risks that require one. In addition, the no-entry instruction excludes any personal, client or confidential data from consumer tools. The other functions are covered in the full library. References to legal texts must be checked against the wording in force on the date of use.

Further reading: Information Systems & Digital Transformation; Law No. 09-08 on the protection of individuals with regard to the processing of personal data.