Kit · Facilitation & Moderation
Preparing and managing an event
The event kit structures the preparation and running of a professional event: task schedule, budget, running order for the day of the event and guest tracking. It thus brings together in a single workbook the information shared by management, work package leads and the production team.
What the event kit contains
- A schedule: one line per task, linked to a work package, with owner, dates, dependency and calculated duration.
- A budget excluding taxes: the planned amount results from the quantity and the unit price, then the variance compares planned and actual.
- A minute-by-minute running order for the day of the event, with speakers, spaces and technical requirements.
- Guest tracking: invitations, responses and seating.
- Finally, a budget summary by work package, with a contingency provision and tax according to the configured rates.
When to use the event kit
The kit serves first to prepare a convention, a seminar, an inauguration or an institutional day. It also serves during the event, since the running order is circulated to the production team and the work package leads.
Its intended users include, in particular, communication departments, protocol services and organisers of professional events.
Instructions for use
The organiser first divides the event into work packages, then enters the tasks in the schedule. The organiser then costs the provisional budget and tracks committed and actual amounts. In addition, the running order is drafted as the programme is finalised. Finally, the budget summary by work package shows variances before and after the event.
Expected outcome
The outcome is a shared calendar, a budget tracked from commitment to actual, a running order for the day of the event and an up-to-date guest list. In addition, the event kit keeps a usable record for the next event.
Key facts
| Format | workbook in Excel format; presentation in PDF format, 3 pages |
|---|---|
| Languages | French, English, Spanish |
| Version | October 2026 |
| Access | download after purchase |
| Scope | any public or private organisation |
Limitations
The personal data of guests are limited to what is necessary and deleted after the event, unless consent to retention is given. They are processed in accordance with Law No. 09-08 and, where applicable, Regulation (EU) 2016/679; guests are informed of this when invited. The kit therefore remains a management support tool, to be adapted to the organisation and to the applicable regulations.
Further reading: Facilitation & Moderation; National Commission for the Control of Personal Data Protection (CNDP).
- Prepared by ASKonsult
- Languages: French, English, Spanish
- Version: octobre 2026
Going further Training and workshop design: structuring the programme before logistics
General information document; it constitutes neither legal advice nor an opinion on a particular situation. References to legal texts should be checked against the version in force on the date of use.
Licence of use: internal use by the purchaser, non-exclusive and non-transferable; resale, distribution and making available to third parties excluded (Law No. 2-00).
Consulting firm not registered with the Bar; no representation before the courts and no act reserved to the regulated legal professions.