Choosing and combining the three AI use charters

What the bundle of AI use charters contains

• A common framework in thirteen articles: purpose, scope, authorised tools, prohibited data, excluded uses.
• The same levels of human verification, N1 proofreading, N2 checking and N3 validation, as well as transparency and the register of uses.
• In the company charter: client relations, AI clause for service providers and incorporation into the internal regulations.
• In the association charter: beneficiary data, formality with the National Commission for the Control of Personal Data Protection (CNDP) and validation of applications submitted to funders.
• In the public body charter: access to information, cybersecurity, public procurement and professional discretion of staff.
• Finally, references specific to each version, with Law No. 09-08 and Regulation (EU) 2024/1689 common to all three.

When to combine the three versions

The bundle serves multi-entity organisations, networks and groupings that bring together different legal statuses. Each entity then adopts the version suited to its status, while retaining common rules. Verification levels and register headings thus remain comparable from one entity to another. The bundle concerns in particular group management, network heads and AI officers.

Instructions for use

First, each entity identifies its status and selects the corresponding charter. Next, the entities harmonise the common elements: list of authorised tools, verification levels and register headings. Then each charter follows its own adoption procedure: internal regulations, body provided for in the articles of association or competent authority. Finally, the three AI use charters are reviewed at least once a year.

Expected outcome

Each entity has a charter consistent with its status and adopted according to its own procedure. The whole nevertheless shares the same vocabulary, the same verification levels and an identically structured register.

Key facts

Limitations

The bundle does not merge the three versions into a single text; each charter is adopted separately, according to the procedure specific to each entity. Moreover, references to legal texts must be checked against the wording in force on the date of use. The firm provides no representation before the courts.

Further reading: Information Systems & Digital Transformation; Law No. 09-08 on the protection of individuals with regard to the processing of personal data.